Workplace safety is not just best practice — it's a legal obligation. One of the most basic yet essential responsibilities for UK employers is displaying the correct Health and Safety Law Poster. This simple requirement plays a key role in ensuring staff are informed about their rights and responsibilities under health and safety legislation.
At Fraser Bond, we understand that regulatory compliance forms the foundation of any professionally managed space — whether it’s a commercial office, residential block, or development site. In this guide, we explain the regulations surrounding health and safety posters, what employers must do to comply, and the potential consequences of failing to meet this legal duty.
The requirement to display a health and safety poster comes from the:
This regulation mandates that every employer in the UK must provide clear, visible health and safety information to all employees.
To comply with the regulations, employers must do one of the following:
The poster must be the HSE-approved version (2009 or later).
It must be displayed in a prominent location where employees can easily read it — such as staff rooms, entrances, or communal noticeboards.
Employers must fill in key contact information on the poster:
Name of the enforcing authority (e.g., HSE or local authority)
Details of any appointed Health and Safety Representatives
OR
If not using the poster, employers may give each employee a physical copy of the leaflet titled “Health and Safety Law: What You Need to Know”.
This can be distributed in printed or electronic form.
All UK employers — regardless of industry or size — must comply with this regulation if they employ one or more people.
This includes:
Office-based businesses
Construction and development companies
Property management firms
Residential letting agencies
Landlords managing HMO or shared spaces with employees
Failure to comply is a breach of statutory duty under the Health and Safety at Work etc. Act 1974.
Non-compliance can lead to:
Fines and enforcement notices
Investigations by HSE or local authority inspectors
Reputational damage in the event of an audit or incident
Displaying the poster ensures that all employees understand their health and safety rights, responsibilities, and what to do if something goes wrong.
At Fraser Bond, we help commercial and residential landlords, property managers, and occupiers remain compliant with current health and safety legislation. Our service includes:
Ensuring approved signage is installed in all managed properties
Regular compliance audits
Providing tenant and employee welcome packs with key safety information
Liaising with health and safety officers on behalf of clients
We ensure your premises meet the latest regulatory standards — protecting your people, your property, and your reputation.
Displaying a Health and Safety Law Poster may seem minor, but it is a legally required measure that reflects wider workplace compliance. All UK employers must either display the official HSE poster or provide an equivalent leaflet to each employee.
Fraser Bond helps clients meet these obligations as part of our commitment to safe, compliant, and professionally managed environments. If you’re unsure whether your workplace is compliant, our team is ready to assist with tailored guidance and implementation.
