Find Gas Safety Certificate by Address – What Landlords and Tenants Need to Know

Fraser Bond’s Guide to Accessing CP12 Records Legally

In the UK, all rented properties must have a valid Gas Safety Certificate (CP12), but what if you want to look one up using only a property address? Whether you're a tenant, buyer, or managing agent, this is a common question—and Fraser Bond is here to clarify exactly what you can and can’t do.

Can You Find a CP12 by Property Address?

No, you cannot publicly search for a Gas Safety Certificate using a property address. Unlike Energy Performance Certificates (EPCs), which are accessible via postcode lookups, CP12 gas safety records are private and not held in a centralised public database.

This means:

• Landlords must retain and share their own copies

• Tenants must request them from their landlord or letting agent

• Buyers can ask for CP12 certificates during the conveyancing process but cannot search for them online

How to Legally Access a Gas Safety Certificate

For Landlords:

• Keep a copy of your CP12 after each annual inspection

• Ask your Gas Safe engineer or inspection company to email a digital version

• Use Fraser Bond’s secure online portal (if applicable) to download your CP12 records

For Tenants:

• Ask your landlord or letting agent to provide the CP12

• You are legally entitled to a copy:

  • Before moving in

  • Within 28 days of each annual gas safety inspection

• Check the engineer’s registration at www.gassaferegister.co.uk using their 7-digit licence number from the certificate

For Buyers:

• Request the most recent CP12 from the seller or estate agent

• Use it as part of your property due diligence, especially for buy-to-let purchases

Why CP12 Certificates Aren’t Publicly Searchable

• Data Protection: These documents contain private information, such as names, appliance details, and engineer identification

• Decentralised Record-Keeping: Certificates are held by landlords, agents, or gas engineers—not stored in a national database

Fraser Bond’s CP12 Compliance and Record Access

Fraser Bond makes managing and accessing gas safety records simple and legal:

• We store digital copies of CP12s for each property under our management

• Landlords can access them securely via their portal

• Tenants receive digital or printed certificates automatically

• We send reminders ahead of expiration and arrange compliant inspections

Conclusion

You can’t find a gas safety certificate by address, but you can access it through the right legal channels. Whether you’re a landlord needing proof of compliance, or a tenant wanting peace of mind, Fraser Bond helps ensure everyone has the documentation they need—securely and legally.

Need help retrieving or storing your CP12 gas certificate? Visit Fraser Bond for professional support.