Gas Safety Certificate Lookup by Address

A Legal and Practical Guide from Fraser Bond

If you're a landlord, tenant, or property buyer, you may be wondering: Can you look up a gas safety certificate using a property address in the UK? It’s a common question—especially when compliance or safety concerns are top of mind.

Fraser Bond explains the reality of gas safety record access and how you can legally obtain a CP12 certificate for any rental property.

Is a CP12 Certificate Search by Address Possible?

No, you cannot publicly search for a gas safety certificate (CP12) using a UK property address. Unlike EPCs (Energy Performance Certificates), gas safety records are not stored in a public or central government database.

That means:

• You can’t search online to find a CP12 just by entering a postcode

• Landlords are responsible for storing and sharing the certificate

• Tenants and buyers must request the certificate directly from the responsible party (landlord or agent)

How to Access a Gas Safety Certificate Legally

1. For Landlords

You are legally required to:

• Keep a copy of each CP12 for at least 2 years

• Provide a copy to tenants within 28 days of inspection

• Issue a copy to new tenants before they move in

How to access your CP12:

• From your gas engineer (most issue digital PDFs)

• Through your letting agent or property manager

• Via Fraser Bond’s landlord portal (if you’re a client)

2. For Tenants

As a tenant, you’re entitled to:

• Receive a copy before tenancy begins

• Request a replacement if you didn’t receive one

• Confirm the certificate is dated within the last 12 months

Request it from your landlord or letting agent and confirm it includes:

• Your address

• Gas appliances tested

• Engineer’s Gas Safe registration number

• Date of inspection

3. For Buyers or Letting Agents

If buying a property or managing one on behalf of a landlord:

• Ask the seller or current owner for the most recent CP12

• Use it as part of pre-completion or compliance checks

• Verify the engineer via the Gas Safe Register

How to Confirm the Certificate Is Authentic

While you can’t search for a CP12 by address, you can verify the engineer who issued it:

• Visit www.gassaferegister.co.uk

• Use the “Check an Engineer” tool

• Enter the 7-digit licence number from the certificate

• Confirm:

  • Active registration status

  • Qualified work types (e.g., boilers, flues, cookers)

Why Address-Based Lookup Isn’t Allowed

• Privacy: CP12s include names, safety information, and personal property details

• Decentralisation: Certificates are handled by engineers and landlords—not stored in a public database

Fraser Bond’s CP12 Management and Access Service

Fraser Bond offers:

• Digital storage of all CP12 certificates

• Landlord access via secure portal

• Tenant distribution and compliance tracking

• Engineer verification and inspection scheduling

We make CP12 access straightforward and fully compliant—no need to search by address.

Conclusion

While you cannot look up a gas safety certificate by address, landlords, tenants, and buyers can access or verify CP12s through the correct legal channels. Fraser Bond makes this process seamless with digital tools and professional support.

Need help retrieving or managing a CP12 for your property? Visit Fraser Bond today for expert assistance.