As a landlord, maintaining a valid CP12 gas safety certificate is a legal requirement. The certificate proves that a qualified engineer has inspected your property's gas appliances and confirmed they are safe. But what if you need a copy—quickly and digitally?
Fraser Bond helps landlords access, manage, and renew CP12 certificates while ensuring full legal compliance with UK rental laws.
Also known as a landlord gas safety record, the CP12 confirms that all gas appliances, pipework, and flues in a rental property have been checked by a Gas Safe registered engineer. This certificate must be renewed every 12 months and a copy provided to tenants.
Most modern Gas Safe registered engineers issue digital certificates via email. Always confirm this before the inspection.
Ask for the certificate to be emailed in PDF format
Ensure it includes the engineer's licence number and inspection results
Keep it in a secure folder for easy access
If you work with a letting agent or property manager like Fraser Bond, they will:
Organise the inspection
Verify the engineer’s Gas Safe credentials
Store and manage digital copies of your CP12 on your behalf
Send automatic reminders for renewals
If you've misplaced your certificate, you can request a duplicate from the engineer or company that carried out the inspection. Some businesses offer online portals where landlords can download past certificates.
Fraser Bond streamlines compliance with a digital-first approach:
We coordinate with Gas Safe registered engineers
All certificates are issued and stored electronically
Landlords and tenants receive secure access to CP12 records
Renewal reminders are sent before expiry to avoid legal gaps
Instant Access: Respond quickly to tenant or local authority requests
Legal Proof: Ensure you have a verifiable record during audits or disputes
Tenant Safety: Provide up-to-date certification to tenants within 28 days
CP12 must be renewed every 12 months
A copy must be given to existing tenants within 28 days
New tenants must receive a copy before moving in
You must keep CP12 records for at least two years
Having easy, digital access to your CP12 gas safety record is essential for modern property management. Whether you’re an independent landlord or working with a managing agent, staying compliant protects your investment and your tenants.
Need help scheduling your inspection or accessing your digital certificate? Contact Fraser Bond today for expert assistance and peace of mind.
