Updated October 2026
In short: A tenancy confirmation letter is a short, signed letter from your landlord or letting agent confirming that you live at the property, since when, and on what terms. Banks, councils, schools, employers and the Home Office often accept it as proof of address. It should be on letterhead or include the landlord's full contact details, and be dated and signed.
Who asks for one, and why
| Who | Why they need it | Usually also accepted |
|---|---|---|
| Banks and building societies | Proof of address to open an account | Tenancy agreement, council tax bill |
| Council | Council tax, school admissions, parking permits, housing applications | Tenancy agreement |
| DWP / Universal Credit | Housing costs element | Tenancy agreement and rent details |
| Employers and universities | Address and right-to-work or enrolment checks | Utility bill |
| Home Office (visas) | Evidence of accommodation for applicants or sponsors | Tenancy agreement, property inspection report |
| GP surgeries | Registering as a patient | Most proofs of address |
What the letter should include
Tenancy confirmation letter checklist
- Landlord or agent name, address, phone and email
- Tenant's full name (and any joint tenants)
- Full address of the property
- Tenancy start date, and whether it's periodic or fixed
- Monthly rent and what's included (e.g. bills)
- Whether rent is up to date, if the recipient needs it
- Signature, printed name and date
Template you can send to your landlord
Sample wording
[Landlord/agent name and address]
[Date]
To whom it may concern,
I confirm that [tenant name(s)] has rented [property address] from me since [start date] under an assured periodic tenancy. The current rent is £[amount] per month, [including/excluding] utility bills. [Rent is paid up to date.]
Please contact me on [phone/email] if you need further information.
Yours faithfully,
[Signature]
[Printed name], Landlord / Agent
Since 1 May 2026 most private tenancies in England are periodic, so the letter no longer needs a fixed end date. If your landlord is slow to respond, a copy of your tenancy agreement plus a recent rent receipt or bank statement showing rent payments will often be accepted instead.
How Fraser Bond helps tenants and landlords
- Fraser Bond-managed tenants can request a confirmation letter from our team
- Landlords: we handle tenant paperwork, references and confirmations for you
- Clear, compliant tenancy agreements from day one
Frequently asked questions
Does my landlord have to give me a letter?
There's no general legal duty, but most landlords will help. Your landlord must give you their name and address in England if you ask in writing.
Can a lodger get a letter?
Yes. A resident landlord can confirm a lodger's address in the same way.
Can I write it myself and ask my landlord to sign?
Yes, that often speeds things up. Use the template above.
Renting with Fraser Bond?
Ask our team for your tenancy confirmation letter, or find your next well-managed home.
Contact usRelated guides
- 2025 UK Periodic Tenancy Guide for Landlords and Tenants
- Periodic Tenancy UK Rights - Tenant and Landlord Guide
- Tenancy Agreement Dispute UK - Landlord and Tenant
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