Updated October 2026 · Fraser Bond
Commercial · Leases
Keys and access to commercial premises
Leasedecides
Noticefor entry
Emergenciesexceptions
Agreea protocol
In short: A commercial landlord has no general right to hold keys or let themselves in. Access rights come from the lease. Most leases let the landlord enter on reasonable notice to inspect, repair or carry out works, and immediately in an emergency. Some leases also require the tenant to provide keys or an emergency contact. Entering without a right can be a breach of the tenant's right to quiet enjoyment. Fraser Bond manages commercial property and agrees clear access arrangements between landlords and tenants.
What leases usually allow
| Reason | Typical notice | Notes |
|---|---|---|
| Inspections | Reasonable written notice, often 24–48 hours | During business hours, causing minimal disruption |
| Repairs and works | Reasonable notice | Making good any damage |
| Viewings near lease end | Reasonable notice | For re-letting or sale |
| Emergencies | None | Fire, flood or risk to the building |
Common access rights in commercial leases
- Read the access clause in your lease
- Offer an emergency contact rather than keys if the lease doesn't require them
- Keep a record of any unauthorised entry
- Give written notice and stick to the lease
- Agree a key-holding protocol for emergencies
- Avoid entering without a right: it risks a claim
A good access protocol includes
Commercial property management
- Lease administration and access arrangements
- Inspections and planned maintenance
- Emergency response
- Rent and service charge collection
Frequently asked questions
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Must I give my landlord a key?
Only if your lease requires it. Otherwise, agree an emergency contact or key-holding arrangement.
Can my landlord enter without notice?
Usually only in an emergency, unless the lease says otherwise.
What if my landlord enters without permission?
Raise it in writing and take legal advice. It may breach your lease.
Need your commercial property managed?
We handle access, inspections and tenant relations for owners.
Speak to our teamList your property
