Gas safety is a legal obligation in the UK rental market, and a valid Gas Safety Certificate (CP12) is essential for any property with gas appliances. Whether you’re a landlord needing records for compliance or a tenant requesting proof of safety, this guide explains how to download a gas certificate for a rental property quickly, legally, and securely.
Fraser Bond outlines the correct procedures, digital tools, and your rights as a landlord or tenant.
A Gas Safety Certificate, often called a CP12, is a legal document confirming that a Gas Safe registered engineer has inspected and declared a rental property’s gas appliances safe. It includes:
Property address
Description of appliances tested
Engineer's name, ID, and signature
Inspection results and expiry date
Under the Gas Safety (Installation and Use) Regulations 1998, landlords must:
Arrange annual gas safety checks
Use only Gas Safe registered engineers
Provide tenants with a copy within 28 days
Retain gas certificates for 2 years minimum
Failure to comply can result in:
Fines of up to £6,000 per breach
Voided insurance
Criminal prosecution in serious cases
Yes, but only if you have legal access to it. Here’s how:
If your property is fully managed:
Log in to your secure landlord portal
Download the CP12 certificate directly as a PDF
Alternatively, request it from your property manager
Fraser Bond ensures all managed landlords receive downloadable compliance documents.
Most Gas Safe engineers provide certificates via email or through a secure client portal following the inspection.
Look for a PDF file titled “CP12” or “Gas Safety Record” with the relevant property address and date.
If you use platforms like:
Arthur Online
Fixflo
PropertyFile
...log into your dashboard and access the compliance or documents section.
Tenants are legally entitled to a copy of the latest gas certificate. Here’s how to access it:
Request it from your landlord or letting agent
Check your onboarding pack or email from move-in day
Access your tenant portal if your property is managed digitally
At Fraser Bond, tenants receive electronic copies automatically before tenancy starts and whenever the certificate is renewed.
Fraser Bond offers a complete compliance solution, ensuring landlords never miss a certificate renewal. Our services include:
Annual gas safety inspections by Gas Safe registered engineers
Secure digital storage and access to all CP12 certificates
Automated reminders and legal document handling
Immediate sharing with solicitors, insurers, and tenants when required
