As gas safety regulations become increasingly digitised, UK landlords must understand how to look up and manage CP12 gas safety certificates online. Staying compliant isn’t just about scheduling inspections—it’s also about having quick access to valid, up-to-date documentation.
Fraser Bond provides this step-by-step guide to help landlords navigate online gas certificate access, verification, and legal compliance with ease.
A CP12 is a document issued after a Gas Safe registered engineer inspects a property’s gas appliances and pipework. It confirms the system is safe and legally compliant for rental.
UK landlords are required to:
Renew the certificate every 12 months
Provide it to new tenants before move-in
Give a copy to current tenants within 28 days of inspection
Retain a copy for at least 2 years
No, there is no government-run public database for CP12 certificates. Unlike EPCs, CP12 records are managed individually by:
Gas Safe engineers or businesses
Letting agents and property managers
Landlords themselves
That said, CP12s are typically issued digitally, and landlords can store and retrieve them online using:
Engineer email or company portal
Property management software
Fraser Bond’s landlord compliance system
If you arranged a recent inspection:
The Gas Safe engineer likely emailed a PDF certificate
Save this to a secure folder or cloud storage
Ensure the certificate includes:
Engineer name and Gas Safe licence number
Date of inspection and appliances tested
Signature and compliance confirmation
If you work with Fraser Bond:
Log into your landlord dashboard
Navigate to the gas safety section for each property
Download or view current and past CP12 certificates
Receive automated reminders for upcoming renewals
If you can’t find your CP12:
Contact the engineer or business that performed the last inspection
Provide the property address and inspection date
Request a digital reissue of the certificate
While you can’t look up a CP12 by property address, you can verify the engineer who issued it:
Use the “Check an Engineer” tool
Enter the 7-digit Gas Safe licence number from the certificate
Confirm:
The engineer is currently registered
They are qualified for the type of gas work performed (boilers, pipework, etc.)
Proof of Compliance: Easily provide documentation during audits or disputes
Insurance Validity: Insurers may request up-to-date gas safety records
Portfolio Management: For landlords with multiple properties, digital CP12 access ensures consistency and risk reduction
Fraser Bond simplifies gas certificate compliance by offering:
Professional scheduling of annual inspections
Digital CP12 certificate delivery and secure storage
Landlord and tenant access to records
Automated renewal tracking and alerts
Although you can’t perform a public online lookup of gas certificates by property, UK landlords can—and must—manage CP12 records digitally to remain compliant. Fraser Bond offers the tools and services to make online gas safety certificate access effortless and legally sound.
To learn more or enrol in Fraser Bond’s CP12 management service, visit Fraser Bond.
