Certificates in one inbox, the licence in another, warranties with the builder, the EPC on a portal, the deposit with a scheme and the planning consent in a drawer at your solicitor’s. It works right up to the moment somebody asks for all of it at once — and then it costs you 154 days. The passport is one verified record per property, held continuously, shared selectively.
On 19 June 2026 the government announced what it called a once-in-a-generation overhaul of home buying and selling, with digitalisation at its centre. The direction of travel is settled even where the legislation is not: information moves to the front of the transaction. A property that already holds its record will simply be ready. One that does not will spend the same five months it spends today.
The government’s own estimate is that this takes four to six weeks off a transaction and moves fall-throughs from around one in three to one in seven. Those numbers are the argument for holding the record before you are told to.
This is the product, not a questionnaire. Pick a property and then pick who is looking at it — the record stays the same and the view changes, because a tenant, a lender and a council officer have no business seeing the same things. Nothing here is your data; these are worked examples.
A passport is only worth holding if more than one person needs it. Every one of these currently gets the information by asking somebody to go and find it, which is where the weeks go.
Knows what they hold, what is expiring and what is missing, without opening a filing cabinet. On a portfolio this replaces the spreadsheet that is always one renewal out of date.
Can satisfy material information requirements at the point of listing rather than chasing the landlord for a gas certificate three days before a tenancy starts. The compliance evidence is already there and already dated.
Sees the safety documents they are entitled to see, on the day they move in, without asking. That single change removes a large share of the disputes that end up in front of a deposit scheme.
Gets title, planning, building regulations, warranties and works history as a pack rather than as a six-week correspondence. This is where the 154 days actually live.
Sees EPC, external wall position, building safety status and licensing without a bespoke enquiry. On a flat in a block this is frequently the single thing holding up a mortgage offer.
Gets the compliance evidence they asked for in one link, in date, with the issuing contractor named. An officer who can verify quickly is an officer who moves on quickly.
A record nobody trusts is a folder with a nicer interface. The value is entirely in provenance — who produced each document, when, and whether it has been checked since. Here is how that works, including the parts that are harder than they sound.
Gas records from the Gas Safe engineer, EICRs from the contractor, EPCs from the accredited assessor, licences from the council, deposit protection from the scheme. Where we can take it from the source we do, because a PDF forwarded by email proves less than most people assume.
A record is marked verified only where we have confirmed it against the issuing body or the register it sits on. Everything else is marked as held but unverified, and shown as such. The distinction is the whole product.
Gas at twelve months, EICR at five years, EPC at ten, licences to their own expiry. The passport ages the record for you and flags what falls due, which is the difference between a record and an archive.
Sharing is by role and by link, time-limited, and logged. Your tenant does not see your title or your Right to Rent file; your lender does not see your maintenance quotes. Revoking access takes one click and the link stops working.
Three honest limits. A passport does not make a property compliant — it makes the position visible, and a visible gap is still a gap. It cannot verify what does not exist, so the first pass on an older property usually finds documents that were never issued rather than merely mislaid. And it has no legal standing: no buyer’s solicitor is obliged to accept it in place of their own enquiries, and until the government’s sales pack legislation lands, none of them is required to look at it at all. What it does is remove the reconstruction, which on the current numbers is where most of the delay sits. Anyone claiming more than that is selling you a database.
Per property per month, with set-up quoted separately because populating a record from scratch is a different job from keeping one current. A property with good records costs very little to onboard; one with nothing costs more, and you will see that number before you commit.
No minimum term and no exit fee. Everything held on a property is exportable at any time in a form you can actually open, and that does not change if you stop paying — a record you cannot take with you is not a record. Certificates and assessments arranged through us are pass-through at cost; for reference a domestic EPC runs roughly £60–£120 and an EICR on a two-bed flat £120–£200 in 2026, with London 15–30% higher.
Send us one address. We will tell you what we can populate from source, what we would need from you and what the set-up would cost, before you commit to anything.
Four questions. We will come back with what we can populate from source, what we would need from you, and what it costs per property per month.
The first one takes the longest. After that most of the work is automated.
Choose as many as apply. It changes what we populate first.
Areas or postcode districts is plenty.
No charge for the conversation, and we will tell you honestly if a spreadsheet would do.
Check it over. Tapping the button opens WhatsApp with this ready — nothing has been sent yet.
Send this on WhatsAppEvery one of these has a free tool on it. None of them asks for your details before it gives you an answer.
Your outsourced compliance department. Certificates, licences, tenancy duties and local schemes, tracked per property.
Obligation register, twelve-month calendar and a start planfrom £9 a month →An outsourced building safety function for freeholders, RTM companies and managing agents.
Compliance calendar — every documented check a building needsfrom £2,400 a year →What the law will cost you over a ten-year hold, before you commit to buying.
Ten-year capex forecaster with the yield impactfrom £450 →The difference is provenance and time. A folder holds whatever you put in it and never tells you anything; a passport records where each document came from, whether it has been checked against the issuing body, and when it stops being true. A gas record is not a PDF — it is a fact with a twelve-month life, issued by a named engineer with a registration number. Storing the PDF is the easy part and it is not what anyone is actually asking for when they ask for your records. If all you need is storage, use a folder and keep your money.
Not in place of their own enquiries, and anyone telling you otherwise is overselling. No solicitor is obliged to rely on a third party’s record, and none of them will. What changes is the speed: instead of raising enquiries, waiting for the seller to find things, and repeating that three times, they receive a pack with the documents and their provenance at the start. The government’s own reform programme is built on exactly this logic and estimates four to six weeks off a transaction. We would rather tell you the honest version — it removes the reconstruction, not the conveyancing.
Sharing is by role, by link, time-limited and logged. A prospective tenant sees the safety documents they are entitled to see and nothing else; a lender sees energy, external wall and licensing but not your maintenance quotes; your Right to Rent file is personal data and never leaves you and your agent. Access is revoked with one click and the link stops working. Try the viewer switch on the example above — it is the same record each time and only the view changes.
The record ages on its own. Gas at twelve months, EICR at five years, EPC at ten, licences to their own expiry, and the statutory dates as they arrive. Anything approaching becomes amber, anything past becomes red, and you hear about it in time to act. If you are also on our compliance subscription we book and chase the work rather than merely flagging it — but the passport works perfectly well as a record if you would rather do the arranging yourself.
That is the case where it is worth most, and also the case where we will be most blunt with you. The first pass usually finds that documents were never issued rather than mislaid — no EICR was ever done, no fire risk assessment exists, no written statements went out. A passport cannot verify what does not exist, so the honest first output is a list of things to create, not a completed record. That is a project with a cost and an end date, and we will quote it as one. What you get at the end is a property that will never have to be reconstructed again.
It can hold it, but the duty stays where it is. For a higher-risk building the golden thread is a statutory obligation of the principal accountable person and the standard is specific: structured, digital, current, accessible and capable of being handed on intact. A passport is a sensible way to meet that, and handover is precisely where most golden threads are lost. What it does not do is make us the accountable person or discharge the duty on your behalf — nobody can do that.
Per property per month, with the set-up quoted separately because populating a record from scratch is a different job from keeping one current. A property with good records costs very little to onboard; one with nothing costs more, and we would rather show you that number before you commit than discover it together. Blocks are priced per unit with the building record shared across them, since that is how the information actually behaves.
You get your data. Everything held on the property is exportable at any time, in a form you can actually open, and that does not change if you leave. We would rather compete on the service being worth keeping than on the exit being painful — and a record you cannot take with you is not a record, it is a hostage.
Every sale, every re-let, every remortgage and every inspection reconstructs the same history from the same scattered sources. Build it once, keep it current, and hand over a link.
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