Gas Safety Certificate Access in Scotland – What Landlords Should Know

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Fraser Bond explains whether gas safety records can be viewed online in Scotland and how landlords and tenants can legally access CP12s.

Can I View Gas Safety Records Online in Scotland?

Fraser Bond’s Legal and Compliance Guide for Scottish Landlords and Tenants

If you're a landlord or tenant in Scotland, you may be wondering: Can I view gas safety records online? The answer depends on what records you’re looking for—and who you are. While there is no public online database for CP12 gas safety certificates by address, landlords and tenants can still access their certificates through the correct digital channels.

Fraser Bond explains what is and isn’t accessible online and how to remain fully compliant under Scottish rental law.


What Is a CP12 Gas Safety Certificate?

A CP12 confirms that a Gas Safe registered engineer has checked all gas appliances and flues in a property and found them safe. Scottish landlords are legally required to:

  • Have a gas safety check carried out every 12 months

  • Keep each certificate for at least 2 years

  • Provide a copy of the certificate:

    • To tenants before they move in

    • Within 28 days of every annual inspection

This applies under the Repairing Standard enforced by the Scottish Housing Regulator and local councils.


Can You View a CP12 Certificate Online in Scotland?

No, you cannot publicly search for or view gas safety records by property address in Scotland. CP12s are private documents and are:

  • Not stored in a public national database

  • Not searchable by postcode or address

  • Only accessible to landlords, agents, engineers, and tenants on request


How to Access a Gas Safety Certificate Online in Scotland

For Landlords

  • Ask your Gas Safe registered engineer for a digital PDF after inspection

  • Store the CP12 securely on your property compliance system

  • If Fraser Bond manages your property, log in to your landlord portal to download the CP12

For Tenants

  • Ask your landlord or letting agent for a copy

  • You are legally entitled to receive:

    • A copy before moving in

    • A copy within 28 days of each new inspection

  • Verify the engineer’s registration at www.gassaferegister.co.uk

For Agents and Managers

  • Use cloud-based systems or Fraser Bond’s compliance platform to store and access digital certificates

  • Ensure CP12s are always available for landlord and tenant requests


How to Verify a Certificate’s Validity Online

While the certificate itself isn’t publicly viewable, you can confirm the engineer’s credentials by:

  1. Visiting the Gas Safe Register

  2. Clicking “Check an Engineer

  3. Entering the 7-digit Gas Safe licence number found on the CP12

  4. Confirming:

    • Active registration status

    • Certified work types (e.g., boilers, flues, cookers)


Why Fraser Bond Ensures Digital Access for CP12s

Fraser Bond supports full compliance in Scotland by offering:

  • Annual inspections by Gas Safe registered engineers

  • Secure digital CP12 storage and retrieval

  • Online access for landlords and tenants

  • Proactive alerts before certificate expiry


Conclusion

You can’t view gas safety records online by address in Scotland—but you can request, download, and verify CP12 certificates through legal channels. With Fraser Bond, Scottish landlords and tenants get peace of mind, full legal compliance, and digital access to critical documents.

Need help managing or verifying gas certificates in Scotland? Visit Fraser Bond for expert support.